Whether drivers are paid by the mile, by percentage or by the load, the settlement statement is where they see whether the job was worth it. A confusing statement feels like a short check, even when it is not.
What a good statement shows
- The pay period and the driver's name.
- Every load: number, dates, miles or revenue, and the pay for it.
- Extra pay: detention, layovers, stops, bonuses.
- Every deduction, by name and amount: advances, escrow, insurance, equipment, and anything else in the agreement.
- Gross pay, total deductions and net pay.
Deductions must match the agreement
Only take deductions the written agreement allows, in the amounts it allows. For leased owner-operators, federal leasing rules require the lease to spell out the deductions and how escrow funds are handled.
Send it the same way every time
Same day of the week, same format. Keep a copy of every statement.
Our driver settlement builder creates a printable statement.
General information, not legal advice. Your agreements and the applicable rules decide what can be deducted.
This article is general information, not legal, tax or regulatory advice. Rules change; confirm current requirements with the responsible agency or a licensed professional.
