Two trucks, one owner, and the paperwork piling up
An owner-operator adds a second truck. Driving, booking loads and chasing brokers now compete for the same hours. Invoices go out days late, fuel receipts sit in the cab, and an IFTA deadline is approaching with no clear records.
- Week 1Agreement and intake
Written dispatcher-carrier agreement signed. Current loads, broker setup packets and open invoices gathered in one place.
- Week 2Billing rhythm
Every delivered load invoiced the same day with BOL and POD attached. Open receivables listed and followed up in writing.
- Week 3Fuel and filings
Fuel records organized by jurisdiction and quarter, ready for the IFTA return. Renewal dates for insurance, UCR and Form 2290 calendared.
- OngoingDispatch and back office
Loads booked to the carrier's lanes and rates, rate confirmations sent to the owner to sign, weekly receivables review.
Composite example for illustration; not a specific client. Timelines vary with each engagement.
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